Approval workflow

Avni gives you the ability to review data filled by the field users using approval workflow. Data of each form can be reviewed by the supervisor and comments can be provided to correct the data. Even field users can track what all data filled by them was approved or rejected.

Enabling approval workflow

You can enable draft to save for your organization using the admin app. Simply go to "organisation Details" and enable "Approval workflow". Avni gives you the ability to enable this feature at each form level. So if you want you can enable it for some forms and disable it for others.

Approval workflow can be configured at the form level. By default, it'll enable for all the forms.Approval workflow can be configured at the form level. By default, it'll enable for all the forms.

Approval workflow can be configured at the form level. By default, it'll enable for all the forms.

Apart from enabling the feature we also need to create a custom dashboard so that we can track which all forms are pending, approved, and rejected. You can also mark this dashboard as the primary dashboard from the admin app -> "user groups" -> "dashboard".

Approval dashboard to track the forms filled by the field users. All these are standard cards and no custom query is required.Approval dashboard to track the forms filled by the field users. All these are standard cards and no custom query is required.

Approval dashboard to track the forms filled by the field users. All these are standard cards and no custom query is required.

Once the approval dashboard is ready and approval workflow is active, every time user fills a form it'll be visible under pending items in the dashboard. The supervisor/reviewing person can review these pending forms and can either approve or reject them. If rejected, the field user will see the rejected form under rejected items and can correct the entries in the form based on the rejection comment provided by the supervisor. After correction, the form will again go for approval and once it is approved it'll start showing under approved items.

Approval dashboard showing pending, approved, and rejected forms.Approval dashboard showing pending, approved, and rejected forms.

Approval dashboard showing pending, approved, and rejected forms.

The supervisor can approve or reject a form after reviewing the details.The supervisor can approve or reject a form after reviewing the details.

The supervisor can approve or reject a form after reviewing the details.

A rejection comment can be provided to the field user using which they can correct the information.A rejection comment can be provided to the field user using which they can correct the information.

A rejection comment can be provided to the field user using which they can correct the information.

Please note that you can tract the forms only when the approval workflow feature is turned on. If you turn off this feature in between then all the forms filled after that will not get tracked.